Questions for preparing the software FleetGarage

General information
1.	The main person for FleetGarage administration (customer service).
Who on your side will coordinate the work with developer (coordinate tasks, control payments, manage employee rights)?
Name	Email	Phone, messenger	

2.	Fixed IP address: xxx.xxx.xxx.xxx
You will need to access our demo server for the initial configuration and setup of the database, as well as for preliminary training.
To ensure secure access, please specify the IP addresses from which you will be accessing. You may need to obtain a fixed IP address from your ISP. It is possible to work without it (by VPN), but the settings will be more complicated. Operation via mobile Internet is not guaranteed and is not recommended.

3.	Legal entities - owners of transport (details), as well as leasing companies (if any) 
4.	Do you carry out commercial repairs of third-party vehicles? From which legal entities?  
5.	Logo in a separate file jpeg/png.
6.	List of names of your spare parts suppliers with website address, logins and passwords to enable integration. OPTIONAL.
7.	List of your subcontractors (at least name only) who carry out vehicle repairs. For example, for new vehicles on warranty. Optional.

Transport
8.	Transport list according to the template:
https://fleetgarage.eu/content/documents/Vehicles.xlsx 

9.	You can grant access to the GPS monitoring system for automatic import of mileage and fuel consumption. 
Website, login, password, API KEY.
Contact person at the monitoring provider's support service.

10.	You can grant access to the fuelling (fuel card) system for automatic import refuelling facts and fuel costs.  OPTIONAL
Website, login, password, API KEY.
Contact person in the support service of the fuel card provider.

If you have a liquids dispatching system, you can also grant access and provide info.
Warehouse management

11.	Nomenclature for spare parts, materials, fuels and lubricants, hand tools, electro-pneumatic tools, fixed assets).
It is necessary to submit a file according to the template: https://fleetgarage.eu/content/documents/SpareParts.xlsx. 
NOMENCLATURE FOR PARTS, MATERIALS and POL must be submitted in any case, even if there is no warehousing in FleetGarage system.
12.	Warehouses. Provided if FleetGarage will manage inventory control.
Warehouse title	Warehouse address	A legal entity that purchases parts for this warehouse	

13.	Which spare parts OEM catalogues do you use? For example: ETKA etc.

Workshops / works
14.	List of workshops

Workshop area	Workshop title	Address	
Main workshop M9	Locksmith shop	Tallinn, Marja, 9	
Main workshop M9	Сar wash	Tallinn, Marja, 9	
West-K15 	Body shop	Tallinn, Kadaka, 15	

15.	List of repair stations (type, purpose, name).

Workshop title	Post category	Post title	
Locksmith shop (Main workshop M9)	Diagnostic bench	F1	
Locksmith shop (Main workshop M9)	2-post lift	F2	
16.	Costs per standard hour:
a.	For miscellaneous work if commercial repairs. Optional.
b.	For internal work (divide the cost of repairs, not including parts, by the total time sheets of the workers). Optional

17.	Nomenclature and norms for works from the current software according to the template:
https://fleetgarage.eu/content/documents/Works.xlsx
OPTIONAL.
18.	Which catalogues with time standards do you use? For example: MAN TIS, WIS ASRA.

Employees
19.	List of application users (employees with positions), fill in the table. 
If there are more than 20 employees, then instead of filling in the table, provide data in a file according to the template 
https://fleetgarage.eu/content/documents/SoftwareUsers.xlsx  
Also specify employees who always work at a separate computer and employees who work at one computer together or in shifts. This is mandatory for setting up the connection.

Employee name	Employee position	Computer (separate/shared with...)	What this employee will do in the application	User group (optional)

Examples of user groups: Director, Workshop mechanic, Aggregate mechanic, Expert (maintenance), Auditor, Warehouse keeper, Fleet dispatcher, Tires manager.

20.	List of technicians (workers) with employee code, positions, indication of shops (locksmith, washing...), mobile phones (if available). If there are more than 10 workers, instead of filling in this table, provide data in the file https://fleetgarage.eu/content/documents/Technicians.xlsx according to the template.

Name	Position / grade	
Employee code	Phone number for registration in the application 
(optional)	

21.	Drivers list with employee code, positions, mobile phones (if available).
If there are more than 10 drivers, then instead of filling in this table, provide data in the file 
https://fleetgarage.eu/content/documents/Drivers.xlsx  according to the template.

Name	Position / grade	
employee code	Phone number for registration in the application 
(required)	

22.	List of tyres (in stock, mounted on transport) with indication of installation location according to the template
https://fleetgarage.eu/content/documents/Tyres.xlsx 

23.	Workplaces of workers (technicians).
The FleetGarage program allows workers to mark the start and completion of work (time stamps), add comments and view production (output). For this purpose, computers are installed in workshops, or marking via a smartphone is possible. If you plan to implement full process control, please provide info:
a.	Workshop staff who will do time stamps at PCs.
Indicate in free form what the computers in the workshops will be called (workshop, computer or number). 
Example: Fast Service, PC1; Fast Service, PC2.
b.	How many workshop personnel will use smartphones for time stamps. Workshop, qty.
c.	Field team employees.
Provide a list of name+employee code+phone number of the field team staff.
Specify the list of work they can perform in the field.

Depending on the specifics of a particular business, additional information may be requested.